Presentation College Bray
Parents’ Association Constitution
Overview of the PA:
The purpose of the Parents’ Association (PA) is to provide a structure through which
parents/guardians of Pupils attending Pres. Bray, can work together to provide the best possible education and school environment for the pupils. It may advise the Principal and the Board of Management in any matter relating to the school in accordance with the Education Act 1998, Section 26 (2) (a).
Aims of the PA:
(a) To assist in furthering the objectives of the school
(b)To provide a forum to inform and consult parents regarding school policy, plans and activities
(c)To communicate parents’ views on such issues
(d)To be affiliated with and work together with national and regional bodies, should the Principal and Board of Management agree
Role of the PA:
The PA promotes the involvement of parents by endeavouring to support pupils, teachers and parents on an ongoing basis. In planning its activities, the PA consults with the Principal and the Board of Management. The PA will not be involved in matters relating to the internal administration of the school.
Membership of the PA:
Parents interested in being involved in any/all of the activities of the PA are welcome to attend any meeting during the school year. A schedule of meeting dates will be published at the beginning of each new school year. Ideally each class should be represented. The Principal or his/her designated representative will be invited to every meeting by the PA. The PA shall have two parent representatives on the Board of Management. Their brief is to reflect the opinions of all parents at board meetings and to report the views of the Board, as appropriate, at PA meetings.
Officers of the PA:
While all parents are welcome to join the PA, not all can, or wish to be involved in the day-to-day business of organising work. It is for this reason that an officer team is delegated with responsibility for co-ordinating the programme for work on behalf of the parent body. The officers work as a team in order to be effective and communicate with, consult and involves many parents as possible in the activities of the Association. A major focus of this team should be to involve parents who do not wish to/are unable to attend meetings. Nominations for the officer positions should be sought from the parent body. Sufficient notice should be given to allow for all interested parents/guardians to express an interest. In the event of more than one nomination being received of any/all roles, voting will be by secret ballot and election will take place at the AGM of the PA. Those wishing to vote must attend this meeting.
The officer positions are Chairperson, Deputy Chairperson, Secretary, and Treasurer. Ideally individual representatives should not hold positions for two consecutive terms but however, in the event that it is not possible to fill a vacancy, the Board of Management may sanction an individual officer holding a position for longer terms in the interest of continuity. The Parent Representatives on the Board of Management may not hold an officer position on the PA.
Definition of Roles:
Chairs meetings and liaises with the Principal
Represents the PA in meetings with new parents
Co-ordinates the AGM
Sets the agenda after consultation with the Principal and the Chairperson of the Board of Management
Liaises with the Secretary to ensure that all PA members are aware of the contents of the agenda prior to the meeting
Ensures that the minutes are agreed and circulated to the PA by the Secretary
Ensures that items outside the remit of the PA are not discussed at PA regular monthly meetings and are forwarded to the relevant person or group
Can convene special PA meetings if necessary to discuss issues of serious significance
Deputises for the Chairperson
Minutes the proceedings of each meeting and that of the AGM
Ensures that the agenda for each meeting is circulated to members at least one
week before each committee meeting via the parents’ page on the school website
Forwards the minutes to the PA within one week of the meeting
Keeps the accounts of the PA
Provides each PA meeting with a monthly statement of account
Details fundraising proceeds and the disbursement of funds on a monthly basis
Provides a copy of accounts to the first meeting in September, outlining expenses incurred and not yet paid, and income received from the previous school year.
The Work of the Parents’ Association
- Monthly meetings will be held by the Parents’ Association where activities will be
discussed and planned in consultation with the wider parents’ group
.(b) A schedule of meetings will be published on the school website at the beginning of the school year.
(c)The PA is responsible for seeing that activities are run efficiently and effectively.
(d)The PA maintains effective communication with the school Principal and Board of Management.
(e)The PA reports on its work at the Annual General Meeting and by publishing meeting agendas and minutes to all parents.
(f) The PA manages and accounts for any funds collected by its fundraising activities.